The PhD secretariat of each department carries out the following administrative tasks concerning the PhD student's employment:
- announcement of vacant PhD-positions and administration of the employment process
- advise and help the PhD students with the enrolment application
- registers maternity/paternity leave and illness
- handling the process of long-term sickness with HR and the municipality
- plan the annual MUS for PhD students
- plan and advice the PhD students about vacation, leave of absence etc.
- handling of reduced working hours and prolongations of the employment
- plan the teaching for the PhD students
- administration of the PhD working hours (840 hours)
- advice the PhDs about application processes concerning courses, environmental change, knowledge dissemination etc.
- introductory meeting with new PhD students
- department introduction of new PhD student
- course enrolment and organization (not approval of courses/course activities).
- support and guidance to the PhD students
- practical arrangements in connection with establishment of the assessment committee, planning of the defense including accommodation and transportation for the committee members, reservation of room and announcement of the defense
- plan and run Department PhD meetings every 2nd month with relevant topics concerning the PhD program
- introduce to, advice about and help with local PhD account